We are updating our policy for Mentors Care due to Covid-19 regarding mentor-student correspondence. We understand how concerned you are for your students and how this crisis could impact them. It is with great concern for the students that we have made the necessary updates.
Mentors Care will:
Stay in contact with each of our enrolled students through email, text and/or physical letter mailed to them by the coordinator.
Weekly templates will be used as mentoring time with the student organized by our coordinator working remotely until students are back in classes and delivered using email, text or physical letter.
We will ask the mentor of each student to continue correspondence with their student each week using a template
The template will include a talking point and/or module to be discussed
The coordinator will list updated announcements each week for school, district, community and government
Mentor & student correspondence in addition to the template, will be funneled through our coordinator only
We are asking the mentors not to call or video the student. They can email or text in a group which will include the coordinator
Control of correspondence between mentor and student will insure
Knowledge of how often students are being contacted
Protection of mentor to be overburdened with student issues at home
We will be aware of any needs students may have
Help alleviate any confusion of miss-information given the student
We have modules for our upperclassmen to keep them on track to graduation as well as any announcements and updates from the counseling department.
Our coordinators will continue to research information to best serve our students for school, district, community and government information and assistance
Why is the mentoring being handled this way…..
Mentors Care will have documentation and the knowledge that students are being contacted & how often
Protection of mentor to be overburdened with student issues at home
All outcries have to be handled through our coordinators, we have resources and will be sharing with our students each week attached to your correspondence
We will be aware of any needs students may have
Help alleviate any confusion of miss-information
Our strength is that we have maintained control of the best way possible through our policies, the student and mentor meetings. Being sure that there is consistency, accountability, and safety for all concerned for the school, program, mentor, and student. With this in mind, please refer back to your training that all face to face meetings outside of the school setting is not allowed. All personal information about your student and their families are to be kept in strict confidence.
We need to continue to be in contact with our students and this is the best way of moving forward during these difficult times. Our students may be concerned but also may be experiencing great fear. We have no idea the difficulties they are or possibly will experience at home. Hearing from you will give them comfort and hope.
We thank you for your understanding and cooperation in this matter. We believe this to be the best way to serve our students and safeguard our selfless mentors.
